- 20+
- Years in government procurement
- 80%+
- Shortlisting or preferred provider rate*
- Fixed fee
- 50% deposit, no discounting, ever
*Defined as shortlisting or preferred provider nomination, the point where our direct influence on the outcome ends.
Security tenders lose marks on the roster long before anyone reads the price
Evaluators trace your rostering plan against the posts, hours and shift patterns in the specification. A plan that can't show who covers the Sunday 2am handover, or what happens when a guard calls in sick, loses marks however experienced the company is.
Most security providers answer the licensing and experience questions well. The gap opens when a panel checks licence classes against each post, the award rates against the quoted hourly charge, and the incident procedure against the real site.
A specialist builds the roster, licence matrix and escalation path around the posts named in the tender. A generalist writer can describe what a security company does, but can't make the numbers reconcile.
The company profile rarely decides it
Buyers who ask for a staffing and rostering plan are testing whether you can field licensed people at every post on every shift, including the shifts nobody wants.
A plan with a gap in it gets found on the first read, usually by someone holding the post list.
We've sat on the evaluation side, so we know where the roster gets checked
Evaluation experience, not theory
Sue Findlay worked in government procurement long before she wrote a security response. She still reads a bid the way a panel does, with the post list open beside the roster.
A roster that reconciles
We build the staffing plan from the posts, hours and shift patterns in the specification, then check licence classes and award rates against it line by line. If a number doesn't reconcile, it doesn't go in.
Current on how panels score
Our sister company, Procurement Associates, works inside live government procurement processes, so a change to a state licensing rule or a panel's rating criteria reaches us when it happens.
Licence evidence panels actually verify
We know where evidence gets tested: the state licence for each licence class on the post list, subcontractor licensing, and accreditation such as AS 4421 or ISO 9001. A general statement that staff are licensed doesn't pass that check.
How we build a security response
One site or a multi-site panel, the build runs in the same four steps.
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Posts and risk
The sites, posts, hours and risk profile named in the specification, read before a roster gets drafted.
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Roster and licences
A staffing plan and licence matrix a panel can reconcile against the post list and the quoted rates.
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Write
The incident response, supervision and subcontractor answers, built on that roster instead of beside it.
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Verify
A last read against the selection criteria and the post list before anything is lodged.
What you get
A roster and licence matrix that reconciles with the post list and the quoted rates
Incident procedures, supervision models and licence evidence filed in one place for the next response
Licence, insurance and accreditation records lined up behind each claim in the response
A final read from the buyer's side of the table, run against the criteria
What if we don't win the tender?
The fee isn't a bet on one result. You finish with a complete security tender exemplar and a set of reusable material, including a rostering template, a licence matrix and incident procedures you can adapt for the next response.
You also see how a government-ready security response is put together, which is hard to learn from a few lost bids.
Win or lose this one, you're better placed for the next tender than you were before you started.
Ready to talk about your next security tender?
Send through the tender documents or tell us what's coming up. We'll tell you plainly whether it's a fit. Quotes are available on request.